Are you a highly organised and enthusiastic professional with a passion for organising impactful events? Do you thrive on bringing people together, coordinating logistics, and ensuring everything runs seamlessly behind the scenes? If so, we’d love to hear from you!

• Working 4 days in the office and Fridays from home
• Collaborative and supportive team
• Competitive salary, with opportunities for learning and development

Impact of the organisation

Older Persons Advocacy Networks (OPAN) is a national network of independent member organisations that give a voice to older people who are eligible or receiving aged care services.

The network provides free, confidential, aged care advocacy, information and education to older Australians, their families or representatives. OPAN works with the government to influence aged care policy through systemic advocacy.

Their collective vision is of a society where older people are heard, informed and respected, and where they can enjoy and exercise their rights to live fulfilling lives.

Impact you will have in this role

Get ready to be at the heart of something truly meaningful! In this role, you’ll be a driving force behind the successful delivery of OPAN’s national Diversity Education Program workshops on a national scale. You won’t just be organising events — you’ll be helping create spaces where important conversations happen, and change begins.

Bring your hands-on attitude and collaborative spirit to a dynamic role where no two days are the same. You’ll take the lead on planning and coordinating travel, venues, logistics, communications, registrations, and exhibition booths — the full event experience from start to finish! You will also have the opportunity to attend exhibition events, supporting onsite, connecting with attendees, and also will be responsible for ensuring high engagement and spreading the word to ensure each workshop is a success.

We’re looking for a proactive team player with top-notch administration and people skills, and someone who’s excited to pitch in and support other teams along the way. If you're passionate about making an impact through your strong event coordination skills and love bringing people together, this is the role for you.

Responsibilities:

• Planning and coordinating venues, logistics, and exhibition booths for events on a national scale
• Overseeing event registrations and communications with all participants
• Promoting events over the phone to increase uptake and support stakeholder engagement
• Coordinating event materials and maintaining information databases using Excel and Salesforce
• Providing high level of administrative support for meetings, consultations and other forums
• Attending exhibitions, setting up all materials and coordinating logistics on site
• Collecting data, compiling reports, maintaining customer information and offering event insights
• Supporting multiple teams across the organisation with high levels of event coordination and administration support

Skills and Experience:

• Proven success in event coordination and exceptional organisational skills and high levels of attention to detail
• Strong verbal and written communication, with the ability to engage and speak with stakeholders at all levels to increase engagement and participation for all events
• Ability to manage multiple tasks and deadlines with confidence and a solutions focused attitude
• Excellent administration and project coordination skills, with proficiency using Excel and CRM systems, (such as Salesforce) to track data and for event reporting
• A proactive and solutions-focused mindset, with the ability to conduct post event analysis and think ahead to mitigate risk
• The ability to attend exhibitions, and lead the coordination and execution of set up logistics and event materials
• A collaborative manner, supporting various teams with event and administration coordination
• Experience using Swift or Mailchimp and Canva desired, but not essential

OPAN acknowledges Aboriginal and Torres Strait Islander peoples as the first people of Australia and the sovereign Custodians of the country, and in supporting the human rights of older people recognises and respects the human rights of Aboriginal and Torres Strait Islander peoples. OPAN is an EEO employer and we value diversity within our organisation.

Applications

Please click "Apply now" and upload your resume.

If you have any questions, please contact [email protected] or [email protected] using the subject line: Education Events Coordinator enquiry via EthicalJobs.

Impact Advising is committed to creating diverse and inclusive work environments that reflect the rich tapestry of our communities. We believe that diversity enriches organisations and fosters innovation. We are dedicated to building workforces that are a representative of the diverse backgrounds, experiences, and perspectives of our society. We embrace diversity in all its forms, including but not limited to race, ethnicity, gender, age, sexual orientation, religion, disability, and cultural background.

We actively seek to foster inclusive workplaces where all employees can bring their whole selves to work, feel respected and valued, and have equal opportunities for growth and advancement. We are committed to providing a fair and unbiased recruitment process, and we strive to eliminate any barriers that may impede the inclusion and participation of underrepresented groups in workforces